Every businesses, whether new or old, will change. It may be suddenly or it may be gradual over a long period of time, but change is inevitable. There’s new technology every year that helps improve efficiency. There’s new rules and regulations that may require substantial change. And there’s expansion which can extend all the way into other countries entirely. Modernising your business one such way to change, and it’s one that can be hard to do without help.
The Cloud is a new technology that has taken the internet to a whole new place. To keep things short and simple, Cloud Computing enables people to store and use data and programs over the internet without having them physically stored on their own computer. Investing in Cloud-based technologies can help your company become more flexible as well as increasing your ability to do business outside of the office.
While Cloud technologies can help make your virtual life easier, automation can help more with the physical and even cut costs in the long run. For instance, many online retailers now allow you to set up automatic deliveries for office supplies and other necessities. Dictation software can assist in taking notes for meetings and there are even tools out there that will help you remember and keep your deadlines by prioritising tasks based on importance and time remaining. Let’s not forget call handling products that will let you set a virtual assistant to handle most calls and call forwarding.
Unless you’re literally a 1-person company, you need to be able to communicate with your employees. Not only for the passing of important information down to them, but also up to you. There are plenty of great options for this, from email, to calls, to face-to-face meetings, but there’s also another way. A way where you won’t have to post a memo to a bulletin board or call a meeting with 200+ people shoved into a small room — there’s an app for that. My personal favourite is Slack as it’s private, simple to use, free, and is readily available. It has ways to create groups, talk to everyone at once, or even use private messages.
Every company has different strengths and weaknesses and it’s up to you to figure out what you can improve on. If you’re expanding, for instance, then setting up automated deliveries isn’t going to do any good right now because you’ll need more, sooner. It’s also important to take employee suggestions into account. Some might even have special skills that would help in moving some of your tools over to the Cloud.
Lastly, remember to take things slow with change when you can. Nobody wants to have to learn fifteen new things in a week to try to keep up with a rework of their job. Implement change over time and with proper instruction and you and your employees will be much happier with your modernised company.